Templates

Templates are provided to assist the HR professional, managers and unions with documents on various labour and employment law topics, such as disciplinary hearings, arbitrations in the CCMA, retrenchments, employment equity and other topics.

These templates can be used to assist with the practical management of creating new documents, purposefully designed for a specific purpose and aplication, and for a specific business environment.

Templates are formatted as Word documents for editing purposes.

 For more information you can contact Labour Smart at 012 345 2955


Main Category
Sub Category
Document Type
Keywords
Title Description Type Price
Affidavit in opposition to condonation application
Category CCMA and B/councils
How to oppose an application for condonation in terms of rule 9 of the CCMA rules, of any referral document or application delivered outside of the applicable time periods as set by the CCMA rules Template R 270.00 Preview
Affidavit in support of rescission
Category CCMA and B/councils
Section 144 of the LRA - Dealing with variation and rescission of arbitration awards and rulings. Template R 205.00 Preview
Affidavit section 142A of the LRA
Category CCMA and B/councils
Making a settlement agreement an arbitration award of any dispute that has been referred to the CCMA Template R 165.00 Preview
Agreement to Postpone in CCMA
Category Settlement agreements
Template - Agreement between applicant and respondent to Postpone in the CCMA Template R 75.00 Preview
Agreement to postpone in council
Category CCMA and B/councils
A letter to confirm the parties have reached a consensual agreement to postpone a matter. This must be submitted timeously to ensure it is effected. Template R 75.00 Preview
Analysis Section 19 Check list - National & Regional
Category Employment Equity
Section 19 of the Employment Equity Act nr 55 of 1998 stipulates that a Designated Employer must conduct an analysis of employment policies, practices, procedures and working environment so as to identify employment barriers that adversely affect members from Designated Groups. The analysis must also include the development of a workforce profile to determine to what extend Designated Groups are under-represented in the workplace. Template R 790.00 Preview
Anti Corruption and Fraud policy
Category Policies
A policy assisting an employer to deal with and prevent corruption and fraud in the work place. Template R 270.00 Preview
Appeal form - Disciplinary hearing
Category Disciplinary hearings
A form provided to a guilty employee to appeal against a guilty finding in a disciplinary enquiry Template R 85.00 Preview
Appeal ruling - Disciplinary hearing
Category Disciplinary hearings
The ruling and reasons for the decision given by the chairman of an appeal hearing. Template R 165.00 Preview
Application for leave
Category Basic Conditions of Employment
A detailed application for leave Template R 60.00 Preview
Application for postponement of arbitration in the CCMA
Category CCMA and B/councils
Application for postponement of arbitration in the CCMA Template R 125.00 Preview
Appointment letter of designated EE manager
Category Disciplinary hearings
A letter appointing a Designated Manager in terms of the section 24(1) of the Employment Equity Act No 55 of 1998. Such a Designated Manager will report directly to its employer on all matters relating to, or emanating from the development, implementation and monitoring of the Employment Equity Plan and the chairing of the Employment Equity Forum. Template R 110.00 Preview
Appointment of Consultant
Category Employment agreements
Agreement for the appointment of a consultant - standard terms & conditions. Template FREE Preview
Argument on points in limine in CCMA arbitrations
Category CCMA and B/councils
A rule 31 application to the CCMA to decide on interlocutory applications or technical points raised by a party in the CCMA arbitration. Template R 270.00 Preview
Case law for 2012
Category Labour related legislation
A summary of pertinent case law for 2012. Template R 590.00 Preview
Check list of Disciplinary enquiry
Category Disciplinary hearings
A check list to assist the complainant or initiator during a disciplinary enquiry to ensure procedural fairness. Template R 205.00 Preview
Code of ethics and business conduct
Category Policies
A code of conduct regulating ethical and good business conduct and standards required of employees when conducting business with client and contractors Template R 270.00 Preview
Confirmationary affidavit
Category CCMA and B/councils
A confirmatory affidavit serves to confirm the version stated in the main application in so far as it relates to the person confirming. Template R 240.00 Preview
Disciplinary Code and Procedure with appeal process
Category Procedures
A disciplinary code and procedure setting out the principles of discipline and misconduct. this code includes an appeal procedure. Template R 590.00 Preview
Disciplinary Code and Procedure with HR assistence
Category Procedures
Disciplinary code and procedure for employers with a human recourses department. Template R 600.00 Preview
Disciplinary Code and Procedure with no appeal
Category Procedures
Disciplinary Code and Procedures for employers. This Code does not have an appeal procedure. Template R 240.00 Preview
Duties of the Designated Employer
Category Employment Equity
A Designated Employer must, after conducting an analysis and consulting with employees, prepare and implement an employment equity plan. The Designated employer must then report to the DOL on its progress with regard to implementing EE as well as addressing unfair income differentials in the workplace. Template R 125.00 Preview
EE Election form
Category Disciplinary hearings
All Designated Employers are obliged in terms of the Employment Equity Act 1998 to appoint an Employment Equity Consultative Forum where the employer meets with the unions and the employee representatives to consult on all matters of equity and equality, as directed by the Act. These representatives are appointed to represent your employment Equity interest in the Consultative Forum. Template R 75.00 Preview
EE Member Appointment Letter
Category Employment Equity
A letter electing a member to the Employment Equity Committee "EEC" . In terms of the Employment Equity Act, the company is obliged to set up an EEC. This committee is a consultation forum where the employer and the employee representatives (and the unions) must meet on a regular basis to consult on employment equity matters. Template R 85.00 Preview
EE newsletter #1
Category Employment Equity
A letter to employees from the employer detailing Employment Equity initiatives and commitments. The purpose of the EEA is mainly to achieve equity ad equality in the workplace. This is achieved by promoting equal opportunity for all employees and to eliminate unfair discrimination. Template R 75.00 Preview
EE Nomination form
Category Disciplinary hearings
All Designated Employers are obliged in terms of the Employment Equity Act 1998 to appoint an Employment Equity Consultative Forum where the employer meets with the unions and the employee representatives to consult on all matters of equity and equality, as directed by the Act. These representatives are appointed to represent your employment Equity interest in the Consultative Forum. Template R 75.00 Preview
EE Questionaire employees
Category Employment Equity
An EEA checklist form for employees from the employer ensuring Employment Equity initiatives and commitments. The purpose of the EEA is mainly to achieve equity ad equality in the workplace. This is achieved by promoting equal opportunity for all employees and to eliminate unfair discrimination. Template R 125.00 Preview
EEA13 - Employment Equity plan
Category Employment Equity
Employment Equity Plan (Section 20). Section 20 requires designated employers to prepare and implement an Employment Equity Plan which will achieve reasonable progress towards employment equity in the employer’s workforce. Template FREE Preview
EEC Constitution
Category Employment Equity
The constitution document for an Employment Equity Committee, the keystone to the policy and commitments fostered towards development of an EE friendly environment in practice. Template R 245.00 Preview
EEC minutes
Category Employment Equity
Meeting minute template for the Employment Equity Committee. Template R 205.00 Preview
EEC questionaire
Category Employment Equity
This check list is designed as part of the analysis conducted by the employer in order to prepare an employment equity plan and report. Template R 205.00 Preview
EEF Agenda #1
Category Employment Equity
An employment equity forum template to be used as a guide for discussions and meetings. Template R 125.00 Preview
EEF Agenda #2
Category Employment Equity
An employment equity forum template to be used as a guide for discussions and meetings. Template R 125.00 Preview
EEF Agenda #3
Category Employment Equity
An employment equity forum template to be used as a guide for discussions and meetings. Template R 125.00 Preview
EEF Agenda #4
Category Employment Equity
An employment equity forum template to be used as a guide for discussions and meetings. Template R 125.00 Preview
EEF Agenda #5
Category Employment Equity
An employment equity forum template to be used as a guide for discussions and meetings. Template R 125.00 Preview
Employee restraint of trade
Category Employment agreements
In this ROT Agreement, unless the context indicates a contrary intention, the following words and expressions bear the meanings assigned to them and cognate expressions bear corresponding meanings Template R 215.00 Preview
Equal pay for work of equal value
Category Employment Equity
Section 6 (4) of the Employment Equity Amendment Act of 2013 (EEAA) further allows for work of equal value for equal pay principle. According to the amendment, direct or indirect unfair discrimination will also include a differentiation in terms and conditions of employment of employees doing the same or similar work, substantially the same work or work of equal value. Template R 145.00 Preview
Equal pay for work of equal value
Category Employment Equity
An information sheet considering the concept of 'work of equal value for equal pay'. According to the Employment Equity amendments, direct or indirect unfair discrimination will also include a differentiation in terms and conditions of employment of employees doing the same or similar work (substantially) or work of equal value. Template R 165.00 Preview
Example of a closing statement
Category Disciplinary hearings
A template of a closing argument to be used at the CCMA detailing the legal argument and facts relied upon to state a parties case. Template R 165.00 Preview
Example of incident diary
Category Disciplinary hearings
A template of an incident diary to be used by the investigator in their investigation into a transgression by an employee. Template R 130.00 Preview
Example of Index
Category CCMA and B/councils
Template of an index to be used in proceedings. Template R 150.00 Preview
Executive summary of EEA
Category Employment Equity
A template with an overview of the Employment Equity Act, No. 55 of 1998 (EEA) as amended. The Act details equality (the right to be treated equally) and equity (the right not to be discriminated against) rights which are protected in our Constitution. Template R 465.00 Preview
Explanatory memorandum on the EE Amendment Act
Category Employment Equity
A document detailing the amendments of the Employment Equity Act. These amendments were finally enacted in 2013 and were approved in the National Assembly and National Council of Provinces late in 2013. The Act and the regulations 2014 were implemented on 1 August 2014. Template R 245.00 Preview
Filing cover
Category CCMA and B/councils
A template of a filing sheet, which is a cover for an affidavit for presentation via service or filing. Template R 130.00 Preview
Final or serious warning document
Category Disciplinary hearings
A template detailing the sanction of a final written warning. Template R 85.00 Preview
General conditions Annexure
Category Employment agreements
A template of a typical employment contract for employees setting out the terms and conditions of employment. Template R 450.00 Preview
General provisions of the EEA
Category Employment Equity
The employer must establish and maintain records in respect of his workforce, his employment equity plan and any other records relevant to compliance with the Employment Equity Act. This template provides details for the employer to comply by submitting an employment equity plan. Template R 125.00 Preview
Grievance form Stage 1
Category Disciplinary hearings
An information sheet detailing a typical form used when an employee has lodged a grievance and such is investigated and an outcome handed down to ensure fair labour practices within the workplace. Template R 75.00 Preview
Grievance form Stage 2
Category Disciplinary hearings
An information sheet detailing a typical form used when an employee has lodged a grievance and such is investigated and an outcome handed down to ensure fair labour practices within the workplace. Template R 75.00 Preview
How to draft an EE Plan
Category Employment Equity
In terms of the Employment Equity Act, as amended, a designated employer must prepare and implement and EE Plan which will achieve reasonable progress toward employment equity in the workplace. Template R 205.00 Preview
Incapacity due to ill health and injury policy
Category Policies
The purpose of this policy is to create guidelines for the Company and the Employee to ensure fair and equitable treatment of the employee and to ensure that the employee is treated with dignity during the process of a medical incapacity hearing. Employees who are medically unfit cannot continue to perform in their current functions and the aim of this Policy is to seek solutions, of which dismissal for incapacity is the last resort. Template R 300.00 Preview
Job offer
Category Employment agreements
A contract executed in two parts in the form of an offer and acceptance. Completed together, the two documents comprise of a fully fledged contract of employment with a probationary term. Template R 180.00 Preview
Kennisgewing van dissiplinere verhoor
Category Disciplinary hearings
A notice to inform an employee that they are being investigated for an alleged transgression. (Afrikaans) Template R 355.00 Preview
Letter - Request for Arbitration
Category CCMA and B/councils
A letter to the CCMA requesting a certificate of outcome. Template R 85.00 Preview
Letter with subpoenas
Category CCMA and B/councils
An example of a letter sent to witnesses who are under a subpoena order, attaching the original subpoena thereto and requesting their presence or securing the presence of certain documents specified in the subpoena. Template R 75.00 Preview
Medical incapacity flow chart
Category Ill health
A flow chart demonstrating the stages involved in a medical incapacity enquiry Template R 85.00 Preview
Misconduct - Sexual harassment
Category Disciplinary hearings
Sexual harassment in the working environment is a form of unfair discrimination and is prohibited in terms of the Employment Equity Act (EEA) – section 6. Sexual harassment is unwelcome conduct of a sexual nature that violates the rights of an employee and constitutes a barrier to equity in the workplace. Template R 175.00 Preview
Misconduct Incident Investigation Diary
Category Disciplinary hearings
A template to be used by an investigating officer in a case of misconduct. Template R 125.00 Preview
Notice of disciplinary hearing form
Category Disciplinary hearings
An information sheet giving notification of a Disciplinary Hearing to an employee who has allegedly transgressed a work place rule. It is a requirement of procedural fairness to give that employee reasonable and clear notice of the allegations against them and provide them with enough time to avail their rights. Template R 125.00 Preview
Notice of motion postponement
Category CCMA and B/councils
An information sheet of a notice of motion requesting a postponement of a matter. Template R 110.00 Preview
Notice of Motion Rule 32 application (Rescission)
Category CCMA and B/councils
A notice of motion for a rescission application setting out the prayers. Template R 110.00 Preview
Notice to Attend Dissiplinary Hearing Simple
Category Disciplinary hearings
A notice to attend a disciplinary enquiry. Template R 125.00 Preview
Notice to Oppose
Category CCMA and B/councils
A notice to oppose in the CCMA is important to ensure that the CCMA is aware that the matter will be defended and it provides an address for service of all notices and proceedings in the matter. Template R 110.00 Preview
Objection con-arb Formal
Category CCMA and B/councils
An objecting to a combination of conciliation and arbitration. Con-Arb means that the same commissioner will attempt to reach conciliation, and if this is unsuccessful will immediately commence the arbitration process. This letter is used in complex matters where the case warrants greater preparation, exchange of bundles and more time needed. Template R 125.00 Preview
Operational requirements v cultural rights and sangoma
Category Case Studies
An article discussing Kievits Kroon Country Estate (Pty) Ltd v CCMA (LC) - the impact of the right to cultural practices and freedom of expression and how it inter-relates with the work place. Template R 125.00 Preview
Performance assessment for poor performance
Category Poor Performance
The stages of assessment in instances of poor performance - these stages must be strictly adhered to in order to ensure procedural fairness. Template R 425.00 Preview
Policies master document manager
Category Procedures
A template for Human Resources involving document management. Template R 125.00 Preview
Policy on Religious Holy Days Activities
Category Policies
An template to give an example of a policy whereby employers can react in a consistent, equitable and fair manner when requests are received from employees for leave to partake in religious or holy days and related activities or cultural activities. Template R 215.00 Preview
Policy The managing of poor performance
Category Policies
The main aim of this policy is to assist managers, Human Resources and employees in the prevention of and the effective management of poor performance. This policy ensures that poor performance is not dealt with as misconduct but as incapacity. Managers must ensure that they, when applying this policy, are not dealing with misconduct. Template R 425.00 Preview
Polygraph testing in the employment environment - 1
Category Polygraph testing
The probative value of Polygraph testing is discussed. Template FREE Preview
Polygraph testing in the employment environment - 2
Category Polygraph testing
The probative value of Polygraph testing is discussed. Template FREE Preview
Polygraphs and the test of fairness
Category Polygraph testing
The probative value of Polygraph testing is discussed as well as a discussion through case law regarding the great controversy in respect of polygraph testing lies in the different views of experts about the accuracy of the test. Template FREE Preview
Poor Performance Improvement Programme
Category Disciplinary hearings
The main aim of this policy is to assist managers, Human Resources and employees in the prevention of and the effective management of poor performance. This policy ensures that poor performance is not dealt with as misconduct but as incapacity. Managers must ensure that they, when applying this policy, are not dealing with misconduct. Template R 145.00 Preview
Poor performance policy
Category Policies
The main aim of this policy is to assist managers, Human Resources and employees in the prevention of and the effective management of poor performance. This policy ensures that poor performance is not dealt with as misconduct but as incapacity. Managers must ensure that they, when applying this policy, are not dealing with misconduct. Template R 360.00 Preview
POPI Example Clause
Category Employment agreements
This is an example of a POPI clause which may be used in an employment contract, This is only an example clause and should be adapted in accordance with your existing employment contract and policies. - should you require assistance, please use our "Ask an Expert" function. Template R 110.00 Preview
Pre arbitration minutes
Category CCMA and B/councils
A pre-arbitration minute is used by parties to an arbitration to limit the issues in dispute; identify the common cause facts and come to agreement on the process of the arbitration. Template R 165.00 Preview
Pre-dismissal Arbitration Agreement
Category CCMA and B/councils
Section 188A of the LRA creates the pre-dismissal arbitration process. Parties in terms of section 188A must consent to a pre-arbitration process. This agreement serves as an example. Template R 85.00 Preview
Probation Evaluation
Category Probation
During the probationary period, the employee’s performance will be assessed on a weekly/monthly basis. The employee will be given a reasonable evaluation, instructions, training, guidance or counselling, as the circumstances may require, in order to allow the employee to render a satisfactory service. Template R 110.00 Preview
Record of councilling prior to a disciplinary hearing
Category Counselling
A form to be used to narrow down the issues before a disciplinary hearing. A form of conciliation. Template R 110.00 Preview
Recruitment Policy
Category Policies
The purpose of this policy is to provide fair and consistent guidelines for implementation of best recruitment practices in a Company. Template R 300.00 Preview
Recruitment Policy with no HR
Category Policies
The purpose of this policy is to provide fair and consistent guidelines for implementation of best recruitment practices in a company with no Human Resources Department. Template R 330.00 Preview
Religious and Gender Discrimination
Category Case Studies
An article considering the balancing of rights between the work place rules set down by an employer and the effect they may have on discriminating unfairly against an employees right to religious and cultural expression. Template R 125.00 Preview
Settlement Agreement - Formal
Category Settlement agreements
A settlement agreement is concluded when the parties negotiate an amicable 'clean-break' and the matter does not need to proceed to arbitration. Template R 270.00 Preview
Settlement Agreement Afrikaans
Category Settlement agreements
An agreement to settle a dispute. Template R 125.00 Preview
Settlement Agreement Short
Category Settlement agreements
An agreement to settle a dispute. Template R 165.00 Preview
Simple Job Offer
Category Employment agreements
This is a Template Job Offer - for employee and employer to sign when hiring a new employee. Template R 95.00 Preview
Smoking policy for Employer
Category Policies
This is an editable example of a smoking policy for the employer Template R 215.00 Preview
Summary of the employment Equity Regulation R595 of GG 37873 of 1 August 2014
Category Employment Equity
This regulation repealed the previous regulations of 2009. The regulations define work of equal value, duties of the designated employer, enforcement mechanisms and general administrative matters. Template R 300.00 Preview
Suspension as alternative
Category Suspension
An alternative sanction rather than a dismissal is to suspend the employee without pay for a time period. Template R 85.00 Preview
Template for Index
Category Disciplinary hearings
A template of an index. Template R 110.00 Preview
The analysis process
Category Unions and collective bargaining
Conducting an analysis and collecting information from employees are the duties of the Designated employer. Template R 205.00 Preview
The role of the Union Representative
Category Unions and collective bargaining
The role of union representatives are investigated. They are entitled by virtue of the EEA to represent employees on the EEC. The EEA clearly allows for representation and the employer must consult on the subject of EE with the union. All representative unions must be allowed. Template R 165.00 Preview
Unfair Discrimination Against Transsexuals
Category Case Studies
Unfair discrimination in the work place is placed under the microscope considering the case of Atkins / Datacentrix (Pty) Ltd. The rejection of the arguments presented by this employer confirms the fact that unfair discrimination based on gender and sexual orientation will not be tolerated by our courts. Template R 125.00 Preview
Verbal warning
Category Disciplinary hearings
A template of a record of a verbal written warning. Template R 125.00 Preview
Versameling van kennisgewings van dissiplinere prosses
Category Disciplinary hearings
Notification of s disciplinary hearing. Template R 125.00 Preview
Voorbeeld van opskorting
Category Disciplinary hearings
Opskorting van dienste hangende ‘n ondersoek na beweerde onreëlmatighede. Template R 75.00 Preview
Written Warning
Category Disciplinary hearings
A type of sanction - a written warning. Template R 110.00 Preview
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